Board of Directors Meeting/ May 7, 2009

The meeting of the board of directors of Clubhouse Village was held on May 7, 2009 located at the Clubhouse.  Directors in attendance were Father Pappas, Harry Unglaub, Bill Scott, Jim Zernzach and Dick Ryan. Dixie Cory represented Management.

Father Pappas called the meeting to order at 3:00 PM and stated a quorum was present.

The board approved the minutes from February 18, 2009.   

New Business: Father Pappas stated he approved for a motor cycle to be parked on the property, he stated he will not allow this to happen in the future.   By proper motion Mr. Unglaub first and Mr. Zernzach second so moved that no board member may waive a rule and regulation without a majority of the boards approval. The motion passed unanimously.  Discussion was made on parking of trucks. Rule number 20 Vehicles and Parking clearly state that no truck may be parked at Clubhouse Village with the exception that visitors may park a truck in the visitors parking for up to 2 weeks.  Discussion was made that a relative who drives a truck may need to come to take care of an owner for an extended period of time. Discussion was made on what kind of liability there would be to park a truck at the sewer plant. By proper motion Father Pappas first and Mr. Scott second so moved that a request should be made in writing to the board for  approval to allow an extension of time that a truck may be parked  in the case of an emergency.  The motion passed unanimously.

Discussion was made on towing vehicles that park at Clubhouse Village illegally. There are certain guidelines that must be followed before a vehicle can be towed, a notice must me posted on the vehicle prior to towing letting the owner know when the vehicle will be towed and the phone number and location where the vehicle will be towed.  Jim Zernzach will contact a towing company and get the appropriate signage posted so we are in compliance with Florida Statute requirements for towing.

Discussion was made on a heat pump for the pool. Mr. Zernzach stated the cost will be $5,100.00 for the heat pump that includes the electrical installation.  The saving per year will be $2,800.00. This was tabled for the fall.

Mr. Unglaub stated that the cost for insurance last year was $53,139.00 and this year we had a savings of $13,000.00 in premium cost. The new policy is with American Coastal Insurance Company at a cost of $40,636.00.

Board Comments:  Father Pappas asked management to follow up to find out if there is a new buyer for unit #412 because a Realtor contacted Father Pappas on the sale of this unit.

Peggy Unglaub suggested that a welcome committee be formed to welcome the new owners, Peggy volunteered to head this committee and we thank her for this service to the community.

Discussion was made on a proposal from Grounds Master  in the amount of $1,581.00 for new plants around the entrance sign and the removal of a palm tree, a tree to replace the one removed and plants will be planed  in  several other locations on the property as well. By proper motion Mr. Unglaub first and Mr. Ryan second so moved to approved a sum not to exceed $1,800.00 for this project. The motion passed unanimously.

Jim Zernzach stated that the Master Association has approved to install speed bumps in 2 locations on Cross Creek Blvd.  One location will be on the North entrance of Clubhouse Village and the other will be at the curve by the Clubhouse. Discussion was made on installing a speed bump on the driveway of Clubhouse Village between building 2 and building 3. The Mater Association will pay for the speed bump. Discussion was also make that signs should be placed letting people know that there is a speed bump.  By proper motion Mr. Zernzach first and Mr. Unglaub second so moved to approve the installation of a speed bump  between buildings two and three, the motion was amended to include the  installation of  signs with a speed limit of 9 mile per hour at each entrance to Clubhouse Village. The motion passed unanimously.  This project is waiting on permitting from the County.

With no further before the board Mr. Unglaub first and Mr. Ryan second so moved to adjourn, the meeting adjourned at 4:20 PM.

 Respectfully submitted by Dixie Cory, CAM