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Annual Meeting Minutes / February 19, 2010 The annual meeting of the members was held on February 19, 2010, located at the Clubhouse at Cross, Fort Myers, FL. Father Pappas called the meeting to order at 2:00 P.M. and stated a quorum of the members were present, the notice was posted in accordance to the Bylaws of the association. Reading and disposal of any approved minutes: There were none. We thank Lori for acting as inspectors of proxies and counting the proxies. All board members were in attendance and there were no reports. Marilyn Pemberton gave the social committee report stating they had many events during the year and all events were well attended. The balance in the treasury as of December 31, 2009 is $421.40. Ms. Pemberton thanked all volunteers for the pool side set up, Jim Moore for installing the Christmas decorations, Harry Unglaub for his creative art work and Nancy Oaks for organizing the Golf scrambles. Thanks were made to John Kranz for calling bingo. Marilyn thanked the social committee members who were Antoinette Fava, Mary Holden, Sharon Ryan, Peggy Unglaub, Jan Bradley and Marilyn Pemberton. New Business: (a) Add hand railing to steps of building four: Father Pappas stated that a hand rail needs to be added to the landing and stairs of building four. The other buildings may need them as well. Jim Zernzach will look into installing hand railings as needed. (b) Access to the foreclosed unit #107: Ms. Cory stated that the association may have a key made to any unit that is in foreclosure and to inspect the unit. Ms. Cory will schedule a date for Koons Locksmith to have a key made to unit #107 and several board members and management will inspect the unit. (c) Sink project funded by the Social Committee: Ms. Pemberton stated that the project was completed at a cost of $750.00 and that she paid for some of the repairs as well as the social committee. Motion was made by Mr. Unglaub and seconded by Mr. Ryan to reimburse Marilyn Pemberton $274.00 for the sink project. The motion passed unanimously. (d) Repair cracks on pool deck: Father Pappas stated that some of the crack on the pool deck that were done last year did not hold up and the cost to have some of the cracks repaired again this year was $280.00. (e) Vote on waiving the reviewed financial statements as required by Florida Statute was 33 in favor and none opposed. (f)Vote on moving any excess funds or deficit from the 2010 operating budget to the 2011 operation budget was 32 in favor and 1 opposed. Old Business: None Owner’s comments: Discussion was made on the grill at the pool; this was discussed at a previous meeting and was tabled to find out where the grill may be placed in accordance to the fire code. Motion was made by Mr. Unglaub and seconded by Mr. Ryan to approve the grill at the pool, the motion carried. Page 2 Mr. Unglaub stated that the Statue changed in 2008 that requires associations to have an audit done every three years. Clubhouse Village will be due for a reviewed financial statement prior to 2010. The cost for a reviewed financial statement will be $3,500.00. Motion was made by Mr. Unglaub and seconded by Mr. Scott to approve the reviewed financial statement, the motion carried. Mr. Scott stated that the back of the buildings are very dark and he would like to see lights installed. Mr. Zernzach will check into installing motion detector lighting at the corners of the buildings. Bob Horn thanked Marilyn and the social committee for the outstanding job that they do. Jim Moore gave an update on the pool pump repairs stating that they are being taken care of. Mr. Unglaub stated that the Master Association has approved $6,000.00 to paint all the Master Association signs beige with brown trim. Motion was made by Mr. Unglaub and seconded by Mr. Scott to approve Action Signs to paint the signs at Clubhouse Village beige with brown trim for a cost of $485.00, the motion carried. Ms. Cory stated that two owners installed new air conditioners that do not meet the height regulation of being below the wall. After discussion motion was made by Mr. Ryan and seconded by Mr. Unglaub to send letters to the owners requesting them to replace the air compressor to meet the height requirement to be below the wall or install an additional four inches of block on top of the existing block wall at the expense of the owner and to move the electrical box to be the same height as the existing electrical box. The motion passed unanimously. By proper motion Mr. Unglaub first and Mr. Ryan second so moved to adjourn, the meeting adjourned at 3:00 PM. Respectfully submitted by Dixie Cory, CAM Organizational Meeting An organization meeting was held directly following the annual meeting. Directors in attendance were Harry Unglaub, Father Pappas, Bill Scott, Jim Zernzach and Dick Ryan. The meeting was called to order at 3:00 PM The board appointed the following Board of Directors positions unanimously: President: Rev. Pappas term expires 2011 Vice President: Dick Ryan term expires 2011 Vice President: Jim Zernzach term expires 2011 Secretary: Bill Scott term expires 2010 Treasurer: Harry Unglaub term expires 2010 The meeting adjourned at 3:05 PM Respectfully
submitted by Dixie Cory, CAM |