|
Board Meeting Minutes / October 15, 2010 The meeting of the board of directors for Clubhouse Village was held on October 15, 2010 at 3:00 PM at the Clubhouse. Directors in attendance were Bill Scott, Harry Unglaub, Rev. George Pappas, Jim Zernzach and Dick Ryan. Dixie Cory, CAM represented management.
Approve minutes of April 15, 2010:
Motion was made by Harry Unglaub and seconded by Jim Zernzach to approve
the minutes as stated, the motion carried.
Treasurer’ report:
Harry Unglaub stated that we are under budget as of the month ending for
August 2010.
Manager’s report:
None
Old Business:
Air Conditioners:
Discussion was made that an owner who is installing a new air
conditioner should be able to do so in a timely manner. RUDD
manufactures an air conditioner that has the dimensions to conform to
the document requirements to be below the height of the air conditioner
wall enclosures.
New Business:
Set budget meeting date for November:
The budget meeting will be held on November 17, 2010 at 3:00 P.M.
Approve mailing proposed budget to members:
The board approved the mailing of the proposed 2011 budget.
Discuss mulch:
Motion was made by Harry Unglaub and seconded by Dick Ryan to approve
the proposal by Grounds Master to install mulch at a cost of $1,190.00,
the motion carried.
Approve tree trimming proposal:
Motion was made by Harry Unglaub and seconded by Dick Ryan to approve
the proposal by Island Tree Service to trim 75 Palm trees, shape 16
Bottle Brush trees and prune the Guava tree for a cost of $1,301.67, the
motion carried.
Approve power washing:
Motion was made by Harry Unglaub and seconded by Jim Zernzach to approve
the proposal of Clint Boyer to power wash the walkways to include the
ceiling and entrances and to power wash the top of the car ports and air
conditioner enclosures for a cost of $1,500.00, the motion carried.
Approve invoices for this year’s Pest Control:
Motion was made by Harry Unglaub and seconded by Jim Zernzach to approve
the contract with The Exterminator for an annual cost of $2,320.00, the
motion carried.
Approve invoice for this year’s Termite Control:
Motion was made by Harry Unglaub and seconded by Jim Zernzach to approve
the termite contract with Hughes for an annual cost of $2,272.00, the
motion carried.
Approve new surface at the pool:
Jim Zernzach stated that the plan for the new surface at the pool is to
do repairs then paint the pool surface a darker color which will hide
the imperfections better.
The estimate for the cost for the paint is $2,200.00 and $1,000.00 for
crack repairs for a total cost of $3,300.00 for the project. Motion was
made by Harry Unglaub and seconded by Bill Scott to approve the crack
repairs and painting of the pool surface not to exceed $3, 500.00, the
motion carried.
Approve Heat Pump:
Jim Zernzach stated that his research on Heat Pumps found Advance Solar
to be the best Heat Pump. The heat pump will heat the pool up to a level
of 50 degrees then will shut off and the propane heater will kick in to
continue to heat the pool. The heat pump comes with a five year
warranty. Motion was made by Jim Zernzach and seconded by Bill Scott to
approve the purchase of a heat pump at a cost of $3,975.00, the motion
carried.
Discuss ruling on telephone directories and web site:
Due to the new law that was passed in July of this year owner’s
information can no longer be given out. The Master Association has
mailed out authorization waivers for owners to sign to allow their
personal information to be published in the directory and web site, we
still need owners to send them in.
Director’s comments:
Father Pappas stated that the new hand railings that were installed are
a great improvement and thanked Jim Zernzach for getting this project
completed. Father Pappas stated that he was worried about the condition
of the unit in foreclosure and feels that the board should check the
unit for possible mold. Motion was made by George Pappas and seconded by
Bill Scott to have a key made and to have two board members along with
management to check the unit and report back to board the condition of
said unit, the motion carried.
Owners Comments:
There are several bicycles that are an eye sore and need to be moved
until the owners return.
Adjournment:
Motion by Harry Unglaub and seconded by Dick Ryan to adjourn, the
meeting adjourned at 4:10 P.M.
Respectfully submitted by Dixie Cory, CAM
|