Board Meeting Minutes

                                October 26, 2011

The meeting of the board of directors for Clubhouse Village was held on October 26, 2011 at 3:00 PM at the Clubhouse-Garden Room. Directors in attendance were Harry Unglaub, Jim Zernzach, Dick Ryan and Shirley Wilson. Bobbie Butler was absent.  Dawn DeBonis, represented management.

Call to order: Jim Zernach called the meeting to order at 3:00 PM and stated a quorum was established.

Motion was made by Harry Unglaub and seconded by Dick Ryan to approve the April 1, 2011 minutes with all in favor.

Financial Report: Harry Unglaub stated that there are no issues with the finances. 

New Business: 

Review of 2012 proposed budget:    Harry Unglaub said that there will be no increases for next year with the proposed budget.  Dick Ryan motioned to mail proposed budget as proposed to members seconded by Shirley Wilson with all in favor.  The budget meeting will be on November 17, 2011 at 10:30 at the Clubhouse Village Pool. 

The Neptune service contract for the pool will increase from $290 to $305 for next year.  Harry Unglaub motioned to accept this contract seconded by Dick Ryan with all in favor.

The proposal for the mulch application will be $1295.  Harry Unglaub motioned to accept this proposal seconded by Shirley Wilson with all in favor.

There was a discussion about the pre-buy program for propane for the pool.  Harry Unglaub motioned that we accept this contract seconded by Shirley Wilson with all in favor.

The proposals were reviewed to replace the tables and umbrella bases at the pool area.  The Board agreed the bases do not need to be replaced at this time.  Shirley Wilson motioned to purchase 4 tables for $1300 +tax from Leisure furniture seconded by Dick Ryan with all in favor.

After discussion about the roof cleaning Dick Ryan motioned to approve spending $6000 to clean the roof seconded by Shirley Wilson with all in favor.

Unit #107 has a hearing scheduled on 10/28 and will know more after that date.

Harry Unglaub motioned to approve the expenditure for pest control of $2320 seconded by Dick Ryan with all in favor.

Harry Unglaub motioned to approve the expenditure for termite control of $2272 seconded by Shirley Wilson with all in favor.

The tree trimming has been completed.  Harry motioned to approve this expenditure of $1464 seconded by Dick Ryan with all in favor.  There is a tree at Bldg 4 that needs to be cut down due to disease.  The Board agreed unanimously to have this done. 

There was a discussion about people cooking on their lanai and also the designated areas for cooking.

Question and comments from members:  An owner commented that there is a bottlebrush tree in back of Bldg.1, unit #103 that is leaning over and it needs to be cut down.  Also there are areas near the downspouts that have been washed out by the heavy rains.  The Board will look at this and address accordingly.  The sprinklers system will be adjusted back to inter schedule next week.  The tree trimmers did a poor job of cleaning up by the lake.  Dawn will call and have them come back out to take care of this.  The Board gives a special thanks to Al for taking care of the lights.

Adjournment: Motion by Dick Ryan and seconded by Harry Unglaub to adjourn, the meeting adjourned at 3:48 P.M.

Respectfully submitted by Dawn DeBonis, CAM