CROSS CREEK COMMUNITY ASSOCIATION, INC.

MINUTES

MEETING OF BOARD OF DIRECTORS

                                                       January 21, 2010           

President Maranto called the Meeting to order at 8:27 A.M.

Quorum established:  Present:  Maranto, Unglaub, Baszczuk, Zernzach, and Ford

Also Present:   Yvonne Pischeda- Asst. Treasurer/Secretary

                        Mike McCulloch- Golf Course Superintendent

                        JJ- Golf Pro

                        Simon Colis- Vision Golf Management

                        Eileen McGovern- Asst.  Manager

                        Members- 9

Maranto requested a motion to approve the Minutes of the Meeting of December 10, 2009 as submitted.

Motion was made by Ford, seconded by Unglaub, to approve the Minutes of

December 10, 2009 as submitted. Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously.

Maranto started the meeting by opening the floor to members:

Member, Guy Chapdelaine from Timberline addressed the Board that a golf ball had struck his vehicle and broke the back window. He stated that a few years ago the blue tees on #3 were pushed way back and are causing golfers to hit balls near their parking lot. The Board addressed the issue with the member. Maranto explained that this is one of the disadvantages of living on a golf course and that if these tees are changed then there are others that would need to be changed also and we are not in favor of restructuring the whole golf course. To be fair the Board decided to table this at a later date after they have reviewed the blue tees on #3.

Member, Geri Oberlin, from Timberline informed the Board that a storm drain on WML is full of dead fish. Ford will take a look at it and have Mike’s crew clean it out.

Members, Irene Ryan and Tom Kirby of Fairway Woods I,  informed the Board one of their members has requested  approval for installing storm shutters on the outside of their lani. The Fairway I Board is not in favor of it.  Maranto stated that the Local Association has jurisdiction over the Master Board when it involves their property. The Master Board gets involved only when the change could change the aesthetic appearance of Cross Creek and golf course. In this case the member’s lani faces the golf course. The Board reviewed the issue and it was not approved.

Maranto turned the floor over to the Managers:

Mike McCulloch,  GC Superintendent, informed the Board that the painting of the bridge between #2-#3 is underway; palm trees will be trimmed as soon as the lift is repaired; the golf course did suffer some from the frost but he feels it will recover with no problems; he has delayed the mowing of the tees and fairways unit the soil temps come back up; landscaping underway on CCB; he would like to purchase 3 more royal palms to plant in front of the chipping area on CCB; one of his crew wants to return off maternity leave, she will get a doctors note to return and then his crew will be fully staffed.

Unglaub requested a motion to go ahead with the purchase of 3 royal palms. Amount will be ratified at a later meeting.

Motion was made by Unglaub, seconded by Zernzach, to approve the purchase of 3 more royal palms to be planted on CCB by the chipping area, amount to be ratified at a later meeting. Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously.

JJ, Golf Pro- Pro Shop revenue was hit bad by the cold weather; If the weather warms up we should see an increase in play; in fact, we are already seeing more play; the golf course tee times were a little strapped, they are being worked out ok; Bocce is getting big and seems like it is starting to interfere with the chipping area; the possibility of another Bocce court has been requested; The Board discussed Bocce and the agreement was that they could use the courts on the chipping area only after 2:00 so it does not interfere with golf. It was also discussed on where another court could be made.

Ford will get with Tony Fava to see where we could add another one or move them somewhere else all together.

Eileen, Asst. Manager- Numbers are up but revenue is down, could be the price of the golf special; the special does bring people in that normally do not eat lunch in the Club. The Board reviewed the golf special; Unglaub feels we do lose money on the golf special; There is a new menu in play; requested 5 new trays be purchased to a cost of $60.00. Unglaub explained no approval is necessary.

Board Members:

Ford introduced Dave Lander of Action Signs to explain the bid received by the Board earlier to repaint or replace the signs with the new colors. Dave explained some of the signs are in bad shape and can not be repaired of repainted. He proposes to use polyurethane signs; they are more durable and will last longer. The new sign at Terrace One has the new colors and the Board will go and look at their sign. Dave will make up some color samples for the Board to review.

Maranto reported on golf rounds for December 2009 and Year-End. The trend is still down. With this economy our price is the best around which should promote more public. December was not a great month as expected given several key leagues rainouts. Rounds were down 22 % from 2007 and 15 % from 2008. December revenues were down $5,200 from 2007 and $2,700 from 2008. Total 2009 rounds were down 14 % from 2007 and 7.6 % from 2008. Revenue was down $18,500 from 2007 and $23,400 from 2008.

Maranto reported he was asked to see if it is possible to change the arrows at CCB & Daniels.

The right hand turn would be “Right Turn Only: and the left would be straight to go into American Colony and left turn only.  The Board discussed the issue. The lights would also need to be changed and would require County approval from the Traffic Department. Ford will call his contact in the traffic department.

Maranto reported the Vision contract changes have been made and the Board is clear on them. Each Board member should be responsible for their staff and keeping Vision involved.

Maranto requested a motion for the 2010 Annual Meeting to be held on April 15, 2010.

Motion was made by Unglaub, seconded by Baszczuk, to approve the 2010 Annual Meeting to be held on April 15, 2010. Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously.

Unglaub reported he has instructed the Pro Shop to no longer accept AMEX. Their fees are high and it takes anywhere from 4-7 days before the deposits are credited.

Unglaub reported the audit this year will cost around $9,000 with Stromer & Co.  If other Associations get involved then maybe we could get a better price, volume vs. price.

Unglaub informed the Board we have to pay for Richard Allen’s insurance (Cobra) while he is on Family Leave. 

Unglaub submitted to the Board for comments and suggestions a draft of new Financial Operations. He read the draft and asked Maranto to rewrite it after the Board has reviewed it.

Unglaub then requested a motion to approve the new Financial Operations draft as submitted.

Motion was made by Unglaub, seconded by Ford, to approve the new “Financial Operations” draft as submitted Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously.

Baszczuk informed the Board that the Restaurant Committee has meet with Maranto and the Managers. The Board has been given a copy of the important things that are being discussed.

He plans to have a meeting with the staff on what the Board feels about these recommendations.

Some recommendations were to have the hours of the restaurant open longer, happy hour,

2-4-1, every night, and have featured specials to draw in people.  

Baszczuk informed the Board he is in the process of creating a new menu.

Ford reported the flower beds to be erected along CCB in front of the Clubhouse are under way.

He would like to put the same theme on the CHV side. Rocks were put there to keep people from driving on the grass to avoid the speed bump and seem to be working.

Ford reported Diamond Security has offered to extend their hours to Fri-Sat 5 hours, Sun 4 hours, and one day during the week for $17.00 per hour. The rate now is $19.00. The Board discussed the proposed offer and it was decided to leave the hours as they are and extend them in the summer time when the kids are out of school.

Maranto brought up the issue of Real Estate signs. It was discovered that the policy Maranto was given when he first got on the Board was an old policy from1999 and states small red on white “open house” signs are allowed. The policy was updated and revised in 2001. The Board discussed both policies and it was agreed to go back to the 1999 policy. Maranto requested a motion.

Motion was made by Ford, seconded by Zernzach, to go back to the old 1999 policy on Real Estate Signs.  Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously.  

New Business:

Maranto has emailed a draft of the new Vision statement for Cross Creek Country Club to the directors for review about 3 weeks ago. He will email it to the Board again. Maranto suggested having a plaque made to hang in the Clubhouse when completed.

Luis has drafted a new Banquet Menu. Baszczuk will meet with Luis to go over the menu and submit a final draft to the Board for review.

Maranto requested a motion to adjourn the Meeting.

Motion was made by Unglaub, seconded by Baszczuk, to adjourn the Meeting.  Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously.

Meeting adjourned @ 10:34 A.M.                                                  

                                                                                                            Respectfully Submitted,

                                                                                                            Yvonne L Pischeda