CROSS CREEK COMMUNITY ASSOCIATION, INC.

MINUTES

MEETING OF BOARD OF DIRECTORS

                                                                                                              April 30, 2009

 

President Maranto called the Meeting to order at 2:30 P.M.

 

Quorum established:  Present:  Maranto, Unglaub, Baszczuk, Zernzach, and Ford

 

Also Present:   Luis Vasquez - Club Manger

                        Yvonne Pischeda- Asst. Treasurer/Secretary

                        JJ – Golf Pro

                        Mike McColloch- Golf Course Superintendent

                        Bill Bower- Vision Golf Management

                        Members- 2

                                   

Maranto requested a motion to approve the Minutes of the

Meeting of April 7, 2009 as submitted.

 

Motion was made by Unglaub, seconded by Ford, to approve the Minutes of

April 7, 2009 as submitted. Aye votes Maranto, Unglaub, Zernzach, and Ford.

 Carried Unanimously.

 

Maranto reported on March golf rounds. Member rounds continue to drop with the Y-T-DNumbers 10% less that 2008 and 13% less that 2007.  However, from 2005-2008 these rounds only dropped 10.3% and recently the increase in public play has helped to offset the loss in revenue.  Y-T-D revenues have increased $13,000 from 2007 but is down almost $15,000 from 2008. Over 15,000 rounds so far have been played in 2009, the drop in revenue can only be explained by the decision not to raise the fees $1.00 January. With the 2009 rates increasing $1.00 over 2008 beginning May 1st and with the continuing increase in public play, the 2009 revenues should end equal or better than 2008.

 

Unglaub reported the financials for March are complete and all directors have received a copy.

The amount we saved in insurance will only help to cover some of the additional cost for the sewer bill. A CD with Edward Jones at Alliance Bank with an interest rate of 5.10% has matured and was rolled over with GE Capital for 24 months at a rate of 2.35%. The substantial decrease in the interest rate is a sign of the times.

 

Baszczuk reported on the new Suggestion/Comment Box installed on the wall in the foyer of the Clubhouse. Comment/Suggestions sheets have been made up and put on the table for patrons to fill out and put in the box. The main purpose of these sheets is to receive fed back from members and/or guests to see where there is a need for improvement.  Baszczuk informed the Board with the sheets that have been filled out, the consensus is good, people are happy.  He distributed a survey spread sheet he has created with the statistics of the sheets received. He has formatted the totals to show the highest number represents the most needed improvement, while the lowest number represents the lowest amount of improvement and so on. Baszczuk discussed with the Board the cook’s appearance when they come out of the kitchen. They should look presentable. Luis explained to the Board that a few years back the previous owners did away with the budget for uniforms. The white shirts the cooks have are taken home and laundered. Baszczuk stressed they need to have clean shirts when they come out of the kitchen into public.

 

Baszczuk presented to the Board a Sanitizer Sensor Station that will dispense antibacterial solution into your hands by waving them under it. He feels we should put them outside the restrooms in the Clubhouse. The service fee for these stations is $3.00 per week per station. This fee includes the filling of the solution, batteries, and maintenance of the stations. The Board feels this is a very good thing to have especially with all this different flu’s going around.  Luis will get more information on them and report to Baszczuk. 

 

Zernzach reported on Lake #16 SFII pool area restoration. A bid from Advantage Marine for the restoration of the lake bank on Lake #16 has been received to a cost of $13,000, including sod. SFII has approved the bid and the project will start on May 4th. The Board agreed to split the cost with SFII. Zernzach presented to the Board that Ray Riggs of Advantage Marine will correct the erosion problem on the #18 Fairway and the #10 Green to a cost of $16,000. for both, a $5,200. cost reduction over the bid received in 2007. The above cost includes sod. This cost stated above is only if the work is done at the same time as Lake #16. The Board discussed the bid and it was agreed to approve the bid as submitted.

 

Motion was made by Unglaub, seconded by Zernzach, to approve the bid received from Advantage Maine to repair the erosion on the #18 Fairway and #10 Green, including sod, to a cost of $16,000 for both.  Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously

 

Zernzach reported that he and Unglaub have met with a Representative of Rain Bird regarding the irrigation system for the golf course. Mike has had several electrical issues with the current system. Zernzach distributed to the Board a cost sheet with different options for renovation versus replacement. Bower informed the Board he has been involved in several irrigation system renovations and our irrigation system is a “state of the art system”, and is comparable to any other system. Zernzach explained the different options and suggests that the 110V and low voltage electrical bundle should be replaced now. The cost would be $77,500. The Board discussed the options. Zernzach stressed he would like to do some more research. He and Mike will go to other courses who have upgraded their irrigation systems to get more information. Bower offered to help.

 

Zernzach reported he has received a bid for the restoration of the bridge between #2 & #3. A bid for $8,000. ($3,000. for materials and $5,000. for labor) has been received. Zernzach feels this bid is considerably high and is in the process of getting bids elsewhere. He has received a quote for pressure washing and painting the bridge for $1,800. The bridge is 507 feet long. JJ and Mike

will coordinate the work.

 

Zernzach reported on the #9 Island. (2) dead cypress trees have been removed and (2) cypress tress will be planted in their place. The present condition of the island soil is very rocky and the water level in the summer is a major concern. There are times when the island is under water. Not much will grow out there. The island will be cleaned up and possibly some decorative rocks and/or statues will be put out there and still stay in the amount of $2,000. previously approved.

 

Zernzach reported on his analysis of the gas heater versus the GS1000 heat pump for the spa.  The heat pump’s estimated savings with a blanket would be about $675.00 per year.  The cost of installation and electrical is $4,050. if the GS1500 heat pump is installed for the pool. Most of the electrical cost would be incurred by the GS1500. The GS1000 would have a 6 year payback. He informed the Board of his research and stated that when the heaters need to be replaced heat pumps should be considered. A pool cover and reel was discussed at the last meeting. The Board would like to try the cover and reel first to see how much savings they would have.

 

Ford introduced Jim Heaney, Tennis Committee President. Mr.  Heaney informed the Board the tennis court fence had been repaired, (4) chairs in the gazebo need be replaced, and the fence and the gazebo floor need to be pressure washed. Mike’s crew will be able to handle the pressure washing. Heaney informed the Board that until recently Cross Creek members were not allowed to use the Estates tennis courts, only as a guest. The Estate’s Board had a meeting and approved that Cross Creekers can use their courts. Heaney informed the Board there are a lot of outsiders who use our courts.

  

Heaney would like to impose fees for outside players to use our courts. Recommended fee schedule is as follows:  1) Present outside players on all Cross Creek Tennis teams will be “grandfathered” in for a fee of $150.00 per year per member. This fee will cover membership from October 1st-September 30th; The fee of $150.00 must be paid before October 31st prior to league play.  2) A maximum of (10) additional outside players for summer membership from May 1st to October 31st for a fee of $100.00 per member. The summer fee must be paid by May 15th. The Board discussed the fees and agreed to approve the above fees as recommended. The Board also approved that all outside players will receive a Tennis Membership Privilege Card when payment is received. This card will be created from the Association’s office ID System. All outside members must have this card on their person all times they play on Cross Creek tennis courts.

 

Motion was made by Unglaub, seconded by Ford, to approve the outside tennis player fees as follows: 1) Present outside players on all Cross Creek Tennis teams will be “grandfathered” in for a fee of $150.00 per year per member. This fee will cover membership from October 1st-September 30th; The fee of $150.00 must be paid before October 31st prior to league play.  2) A maximum of (10) additional outside players for summer membership from May 1st to October 31st for a fee of $100.00 per member. The summer fee must be paid by May 15th.Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously.

 

Ford reported to the Board he has been in contact with Dave at Diamond Security to increase security hours by (2) additional hours per shift and increase the days from 3 to 5 , 3 nights and 2 days, at staggered times. The increase in hours and days will decreased the hourly rate from $19.50 to $17.00.  Ford stated the new hours and days will begin the third week in May when school is closed for the summer and will continue until school reopens in August. The Board agreed that additional security is needed when the kids are out of school, that is when must of the problems happen. The cart that is used for security should have a sign on it stating “SECURITY”. Dave Lander of Action Sign will be contacted to make a sign for the cart.

 

Motion was made by Unglaub, seconded by Baszczuk, to approve the additional days and hours of security as mentioned above.  Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously.

 

Ford reported on the speed bumps & reduced speed sign Project. Zernzach is still in the process of getting bids and Yvonne will schedule a day and time to go to the county for the permit in the near future. The project should be done soon.

 

   Maranto requested a motion to adjourn the Meeting.

 

Motion was made by Unglaub, seconded by Ford, to adjourn the Meeting.  Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously.

 

Meeting adjourned @ 4:17 P.M.                                                        Respectfully Submitted,

                                                                                                            Yvonne L Pischeda