CROSS CREEK COMMUNITY ASSOCIATION, INC.
MINUTES
MEETING OF BOARD OF DIRECTORS
June 4, 2009
President Maranto called the Meeting to order at 8:30 A.M.
Quorum established: Present: Maranto, Unglaub, Baszczuk, Zernzach, and Ford
Also Present: Yvonne Pischeda- Asst. Treasurer/Secretary
Members- 2
Maranto requested
a motion to approve the Minutes of the
Meeting of April
30, 2009 as submitted.
Motion was made by Unglaub, seconded by Baszczuk, to
approve the Minutes of
April 30, 2009 as submitted. Aye votes Maranto, Unglaub,
Zernzach, and Ford.
Carried
Unanimously.
Maranto reported
on May golf rounds. May was a weak month with Member rounds down 29%. Guest
rounds are down 62% but Public is up over 1% versus May 2008. Overall, May
rounds were down about 23% and revenue was down about $4,052.
YTD rounds are down 5.3% versus 2008 and YTD revenues are down $18,833.
Most of the drop can be attributed to the decision to hold golf rates flat
during peak season.
Unglaub reported
that another member is needed on the Budget Committee. One person had been
suggested, but due to serious health issues this will not likely come to
fruition. A new member for the Budget Committee will be needed by July 1st.
Unglaub reported
that last year the interest we received was about $40,000 and will probably
decrease to about $29,000 because of the low interest rates. He is starting to
plan the Budget for 2010 and has asked all Board members to provide him with a
list of possible capital expenditures for the remainder of 2009 and 2010.
He would like this list before the end of the month.
Unglaub reported
our insurance agent, Rick Cote, has informed him that Citizens will not cover
the Clubhouse. Mr. Cote attempted to convince Citizens to insure the Clubhouse,
but following an inspection it was determined that the Clubhouse would not
qualify under their rules. Another
insurance company was hired and the premium is about $9,000. more than Citizens.
Even with the increase in the premium our insurance cost is still 10 % less than
last year.
Baszczuk reported
that new gutters are to be installed on the entryway of the Clubhouse.
The new 7” gutters will replace the
current 6”. The bigger gutters will collect more water that runs off the roof
and lessen the chance of overflow. The cost is $440.
He has instructed the company to cap off
the end gutter on the right side of the Clubhouse and add a hole under the
gutter so water can run through the hole and down the roof to the front gutter
and not collect in the valley. The effect would be similar to that if a down
spout was installed.
Baszczuk reported
on the new hand sanitizer machines. One was installed on the wall in the hallway
between the ladies’ room and men’s room doors and the other one in the bar area.
The Board
discussed installing another machine on the outside of the door to the lounge
and great room. It was decided to purchase a free standing one, if possible, to
a cost of about $200.00. Baszczuk will search the internet for availability.
Zernzach reported
the repair of the bridge between #2 & #3 is completed and requested a motion to
ratify the cost of $4,075.15. This cost includes $1,500 (Steve’s Painting) for
painting that will be done in the fall after the wood cures.
Motion was made by Unglaub, seconded by Baszczuk, to
ratify the cost of $4,075.15 for the repair and painting of the bridge between
#2 & #3. Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried
Unanimously
Zernzach reported
to the Board he would like to upgrade JJ and Luis’s offices. He feels the
offices are inadequate and unsightly especially when members or customers come
in to talk to JJ or Luis. The offices could look presentable. He has received
bids for the installation of new cabinets in the Pro-Shop (JJ) office and
painting of both offices and the hallway. Zernzach
distributed to the Board a drawing that was received from the company for the
cabinets. The bids total $2,485.; this includes painting of both offices and the
hallway area. The Board discussed the issue and it was decided that the Board
would table this until Zernzach returns in the fall on October 3rd.
Zernzach reported
to the Board he received a bid from Vila & Son for $1,590. to replace one dead
queen palm, plants, bushes and add (4) live oak trees to the golf course. The
Board discussed the bid and it was approved.
Motion was made by Unglaub, seconded
by Ford, to approve the bid from Vila & Son to a cost of $1,590.
Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried
Unanimously.
Zernzach reported
he has requested a bid from Aquatic Systems to plant aquatic plants on #10 north
end of lake and south end of the green and at the shoreline of the #1 lake
(behind Clubhouse) to a cost of $770. Unglaub stated that a few years back
aquatic plants were planted in a couple lakes; the Associations bordering those
lakes voiced their dislike for them and they were removed.
Maranto stated they do help with erosion
and are environmentally correct.
The Board decided
to approve the planting of aquatic plants on 100 feet of the
Motion was made by Ford, seconded by Baszczuk, to
approve the planting of aquatic plants on 100 feet of
Zernzach reported
he has done some research on repairs to the golf course irrigation electrical
system. The 110V wire was never replaced, it is the original wiring.
There have been several problems with the wiring recently and needs to be
replaced. Installation will be done
by two contractors; Leitner Electrical Contracting, Inc. and Landirr, Inc
(sprinkler installers). The new power will come from 12 new locations as opposed
to the current single source. This will
reduce overall drops in voltage, reduce costs, and make electrical problems
easier to diagnose. The total cost
for this project is $31,000. The Board approved the Irrigation Electrical
Project.
Motion was made by Unglaub, seconded by Ford, to approve
the golf course Irrigation Electrical Project to a cost of $31,000.
Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried
Unanimously.
Zernzach presented
to the Board his analysis for the future Greens Renovation Project. He
distributed to the Board an analysis sheet he had created showing square footage
expansion of the greens. An estimated cost is about $195,000-$220,000. The
project may take up to 3-4 months to complete and would include changing the
grass, e.g., to Tift-Turf. More research and discussion is needed before a final
decision can be made.
Ford reported that
security is going well. The security company has been given a key to the cart
barn. A light for the roof of the Security cart is needed.
Ford reported
Yvonne will
contact Marie from the Estates to inform her again about the speed bumps and let
her know of our new security.
Motion was made by Unglaub, seconded by Baszczuk, to
adjourn the Meeting. Aye votes
Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously.
Meeting adjourned
@ 9:54 A.M.
Respectfully Submitted,
Yvonne L Pischeda