CROSS CREEK COMMUNITY ASSOCIATION, INC.

MINUTES

MEETING OF BOARD OF DIRECTORS

                                                          September 17, 2009    

President Maranto called the Meeting to order at 8:35 A.M.

Quorum established:  Present:  Maranto, Unglaub, Baszczuk, and Ford

Zernzach excused

Also Present:   Yvonne Pischeda- Asst. Treasurer/Secretary

                        JJ- Golf Pro

                        Members- 2

Maranto requested a motion to approve the Minutes of the

Meeting of July 23, 2009 as submitted.

Motion was made by Unglaub, seconded by Baszczuk, to approve the Minutes of

July 23, 2009 as submitted. Aye votes Maranto, Unglaub, Baszczuk and Ford.

 Carried Unanimously.

Maranto reported on July & August golf rounds:

July 2009 member rounds were up 7 % vs. July 2008. Guest rounds were down 24 % vs. July 2008. Total rounds were down 4 % and revenue was down $641. vs. July 2008.

August 2009 rounds and revenue were both up vs. August 2008. This likely resulted from a special event. However, member rounds do continue to drop and revenues for the year are still $21,000. less than 2008, which was a good year.

Maranto presented to the Board the possibility of changing the color of the signs on Cross Creek Blvd and the Local Association signs. The present signs are blue and should be coordinated to the match the entry way colors, brown & tan. The Board discussed the issue and decided to get quotes on having the signs painted vs. replaced. The final cost of painting them would then determine if the Local Associations would be responsible for the cost or a possible 50/50 split with the Master Board. The Board will discuss this further once the bids are received.

Unglaub requested a motion to approve the mailing of the 2010 Proposed Budget to Members on October 1, 2009.

Motion was made by Unglaub, seconded by Ford, to approve the mailing of the 2010 Proposed Budget to Members on October 1, 2009. Aye votes Maranto, Unglaub, Baszczuk, and Ford. Carried Unanimously

Unglaub reported the financials for August are complete and the finances remain in decent shape, better than anticipated. Copies have been distributed to the Board Members and Budget Committee.

Baszczuk reported the Clubhouse sound system is now working. He has repaired a burnt circuit board to a cost of $200. Music is now in the Great Room & East Room. He suggested to the Board the possibility of installing additional speakers to the system so music can be heard in all rooms of the Clubhouse. The additional cost would be about $1,000. Ford suggested maybe the Players would share in the cost because they do use the system for their shows. Ford will get with Baszczuk to research what needs to be done. The Board agreed in principle that it would be beneficial to have music throughout the Clubhouse.

Baszczuk reported the exhaust fan for the men’s room that Teague’s replaced last February has burnt out. The cost was $229.00. Baszczuk will call Steve at Teague’s and try to get them to reimburse the cost. He is not sure how far he will get but will try anyway. To seek an attorney would not be cost effective for this small amount.

Baszczuk reported he has purchased (2) Hand Sanitizers and (1) case (15) bottles of solution to a cost of $254.63. The sanitizers we have been using rent for $3.00 each per week.  Purchasing our own will save money. The sanitizing solution is the same that is used in Gulf Coast Hospital.

Baszczuk reported he has repaired some of the bottoms of the chairs. The sliders were missing causing nails to come through and scratch the dance floor. He purchased extras sliders to use when needed. Some of the chairs are also wobbling and are in need of repair. Polish Night is Friday and Saturday. The Theme Nights are doing extremely well.

Baszczuk reported that excessive condensation is forming on refrigerant lines in the attic from the walk-in freezer and some air handlers and is damaging to the ceiling. To resolve this problem, Aries, our A/C contractor, suggests replacing the saturated insulation on these lines with thicker insulation and also replacing the expansion valve on the freezer. Baszczuk has asked Aires to submit a quote for the repair of this problem.  Given the amount of man hours and material, Baszczuk estimated the cost of the repair to be about $2,000. JJ has informed the Board that mold & mildew is present on the wall in the patio that is on the opposite side of the freezer. Baszczuk stated that he has discussed this with Aries for resolution. The problem appears to be inadequate air circulation and ventilation around the freezer.

Ford reported he has received bids for painting the tennis court fence. The bids were more than anticipated and he has decided not to have the fence painted at this time. The Tennis Committee has been contacted regarding his decision. There are areas of the fence that need repair. Paul Ballard, a tennis court contractor, has been contacted to come out and give an estimate for the repairs. A bid is pending.  New chairs have been requested for the Gazebo; the screen on the north side needs replacing (Mike will take care of that); and Ford will contact Clint Boyer to build a nice wooden locker to store brooms, rakes, etc.

Ford reported the light on the flag pole is not shining on the flag like it should. He will contact Mike to see if the light can be adjusted. The front of the Clubhouse has had new flowers planted and looks nice. Security has been changed back to Fri, Sat, Sun, at four hours a night and at staggered times.

New Business: No new business at this time.

Maranto requested a motion to adjourn the Meeting.

Motion was made by Unglaub, seconded by Baszczuk, to adjourn the Meeting.  Aye votes Maranto, Unglaub, Baszczuk, and Ford. Carried Unanimously.

Meeting adjourned @ 9:45 A.M.                                                    

                                                                                                            Respectfully Submitted,

                                                                                                            Yvonne L Pischeda