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CROSS CREEK
COMMUNITY ASSOCIATION, INC. MINUTES MEETING OF
BOARD OF DIRECTORS
December
10, 2009
President Maranto called the Meeting to order at 8:33 A.M. Quorum established: Present: Maranto, Unglaub, Baszczuk, Zernzach, and Ford Also Present: Yvonne Pischeda- Asst. Treasurer/Secretary Mike McCulloch- Golf Course Superintendent JJ- Golf Pro Members- 2
Maranto requested a motion to approve the Minutes of the Meeting of
November 12, 2009 as submitted. Motion was made by
Unglaub, seconded by Ford, to approve the Minutes of November 12, 2009 as
submitted. Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford.
Carried Unanimously.
Maranto reported on November golf rounds. Despite the rain, November was
a bit better than last year. Rounds were up 2 % over 2008 and revenue
was up $3,254. Y-T-D is now down 7 %. Revenue is down about $20,691.
from 2008.
Maranto discussed with the Board the Clubhouse
schedule for Christmas Eve. Eileen stated she has worked the last two
Christmas eves and has never had a single patron. The Board agreed to
have the Pro-Shop do an 8:15 Shot-Gun, the Clubhouse restaurant will be
open until 2:00, if there are any patrons, if not she may close at 1:00.
The menu will be limited, our Golf Special.
Maranto reported he has received a letter from a
photographer who would like to attend the Black & White Dance and take
pictures of couples free of charge. If the couples like the photos they
could then order them from him.
The Board discussed where he could set up
his portable studio. Unglaub suggested the foyer. If anyone wants their
pictures taken as they enter they can do so and if not they can just
keep on walking. The Board agreed.
Unglaub reported on the financials for November, we are still in good
shape. Copies have been distributed to the Board members and the Budget
Committee. Unglaub has created a Subsidiary General Ledger for the
change to take place January 1, 2010, and submitted it to the
Board for review.
He has also created a Procedure Manual for
the Subsidiary Ledger.
Unglaub
submitted to the Board a revised Operating Budget for 2010. The
revised budget will not affect the member’s monthly assessment of $101,
but provides for the adjustments necessary for the change. Unglaub
explained the changes to the Board. Unglaub requested the Boards
approval to open up an Operating Checking account at TIB Bank. The
register systems at the Clubhouse restaurant and Pro-shop are already
set up with this bank for receiving daily deposits from credit cards and
they have a courier person who picks up cash deposits 5 days a week.
Unglaub discussed with the Board adding Yvonne as a signer on this new
account. She would be able to sign checks along with another director. Motion was made by Unglaub,
seconded by Baszczuk, to approve opening up an Operating Checking
account at TIB Bank. Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and
Ford. Carried Unanimously.
Unglaub informed the Board that we will use a payroll company, Employee
Professionals. They will take care of payroll, insurance, and workman’s
compensation. Unglaub informed the Board that he and Maranto have discussed the possibility of having the new required audit for the 2009 financials. Unglaub feels the cost will be less than waiting until 2011 when everyone has to conform to the new code.
Unglaub requested a motion to approve a new bank account (CD) with BBT
Bank in the amount of $95,000. The BBT Bank CD offers 2.25 % for 11
months. Motion was made by Unglaub,
seconded by Zernzach, to approve the new CD at BBT Bank in the amount of
$95,000. for 11 months @ 2.25 % Aye votes Maranto, Unglaub, Baszczuk,
Zernzach, and Ford. Carried Unanimously.
Baszczuk informed the Board that additional
insulation and lines are needed for the walk-in freezer. Aries
Refrigeration has given him an estimated quote of about $1,500.
Baszczuk has been in the process of trying
to determine a very bad sewer odor in the Clubhouse bathrooms. He has
had United Plumbing out a couple of times to rectify the problem. They
have repaired a couple of wax seals in the toilets, but unfortunately
the problem still exists. He is still trying to determine where it is
coming from and hopes to solve the mystery very soon.
Ford reported a bid has been received from Action Signs to repaint the
signs in Cross Creek to the new colors. The Board discussed the bid.
There are a few wooden signs that are in need of replacing and if just
painted, Landers can not guarantee on how long they will last. Ford is
still waiting on a couple more bids. Will address at later meeting.
Ford reported he has met with Jeff from Vila & Son to discuss the areas
on CCB in front of the Clubhouse by the speed bumps. They, along with
Mike, have decided to continue with the same type of flower beds already
planted on CCB. On the CHV side, 2 royal palms will be planted along
with oak or bottle brush trees. The planting of the trees will prevent
people from driving on the lawns to avoid the speed bumps. The Board
approved the estimated cost not to exceed $2,000. Motion was made by Ford,
seconded by Baszczuk, to approve the above mentioned estimated cost from
Vila & Son not to exceed $2,000.
Aye votes Maranto, Unglaub, Baszczuk,
Zernzach, and Ford. Carried Unanimously.
Zernzach reported that Mike and his crew have informed him the fairway
mowers are in need of several repairs. The Board agreed to have the
mowers repaired. Cost is undetermined at this time.
Final cost will be ratified at a later meeting. Motion was made by Unglaub,
seconded by Baszczuk, to approve the repairs to the fairway mowers.
Amount undetermined at this time.
final cost to be ratified at a later
meeting. Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford.
Carried Unanimously.
Zernzach submitted to the Board a breakdown sheet
of cost and repair to our Towable Manlift, which is the machine used for
trimming the trees. It is in need of several repairs. The estimated cost
of repair is $2,000 and would not be completed until the middle of
February. The Board discussed purchasing a new one vs. repair. The cost
for a new one would $19,000. The Board agreed to make the repairs.
Motion was made by Unglaub,
seconded by Baszczuk, to approve the repairs to the Towable Manlift to a
cost of $2,000. Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and
Ford. Carried Unanimously.
Zernzach informed the Board there are 55 trees on the common grounds &
golf course areas that are in desperate need of trimming now. He
requested approval to use an outside company to trim the trees. He has
received a bid in the amount of $770. including disposal. The Board
agreed to hire an outside company to trim the trees. No motion is
necessary for this is maintenance. New Business:
Baszczuk reported there are about 20 chairs in the club that are
starting to wobble and should be taken apart and re-glued. He has
received a quote for $40.00 per chair and will retain another bid.
Baszczuk reported that there has been some question
as to why 2-4-1 are not available on call and top shelf liquors.
Most
establishments do not offer 2-4-1 on those liquors, probably due to the
cost. The Board reviewed the issue and decided to leave the 2-4-1
special as is, wells, drafts, and house wines.
Maranto announced there is a new employee manual
and all employees will receive a copy and sign the form that they have
read it. Maranto discussed with the Board the present uniforms of the
wait staff.
A new uniform should be selected by the 1st
of year to start off our new venture. Eileen has selected a few
different styles for the Boards review. The Board agreed a new uniform
should be made into play along with the hiring of a uniform service
company. Eileen will contact the company presently used and set up an
appointment with Baszczuk to see what is available.
Ford excused at 10:45, prior appointment.
Maranto reported the new contract with Vision is just about completed
except for a few minor details and the inventory.
Maranto requested a motion to adjourn the Meeting. Motion was made by Unglaub,
seconded by Baszczuk, to adjourn the Meeting.
Aye votes Maranto, Unglaub, Baszczuk,
Zernzach, and Ford. Carried Unanimously. Meeting adjourned @ 11:04 A.M.
Respectfully Submitted,
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