CROSS CREEK COMMUNITY ASSOCIATION, INC.

MINUTES

MEETING OF BOARD OF DIRECTORS

                                                                                                                           December 15, 2011

 

President Maranto called the Meeting to order at 8:30 A.M.

 

Quorum established:  Present:  Maranto, Unglaub, Baszczuk, Zernzach, and Ford

 

Also Present:   Eileen McGovern- Restaurant Manager

                        Mike McCulloch- Golf Course Superintendent

JJ- Golf Pro

           

Maranto requested a motion to approve the Minutes of the Meeting of November 10, 2011 as submitted.

 

Motion was made by Unglaub, seconded by Zernzach, to approve the Minutes of

November 10, 2011 as submitted. Aye votes Maranto, Unglaub, Baszczuk, Zernzach, and Ford. Carried Unanimously.

 

Maranto turned the floor over to the Managers:

 

Mike McCulloch, GC Superintendent: Mike noted that the weather has been exceptionally cooperative in November and so far in December. Rainfall was only 0.5 inches in November and 0.15 in December after some 13.25 inches in October. This is finally allowing him to catch up on the backlog of work. Recent expenditures include replacement of the VFD drive in the pump station for $1,500 as insurance covered the majority of the cost and $20,000 for a new truck as the old one had extremely high mileage and required major repairs.  He and Jim have been diligently working on bids for the renovation of the greens and, at this point, are anticipating at least 4 or 5 bids. These should be available by the next board meeting. November he was slightly over budget, but year-to-date remains under.

 

JJ, Golf Pro: November was a very good month as least in part due to the great weather. For November, golf revenue was up about $7,000 and the year-to-date revenue is up almost $25,000. We are updating all the records on handicap flag users and asking everyone for current information. An article about this will appear in the January Courier. We also plan to store the flags and manage their use from the ProShop instead of the cart barn. We have been investigating various options pertaining to the lease of our golf carts especially considering that we may not use them for 4 to 6 months if we renovate the greens next year. So far, there is not any great option, but we are still pursuing a few alternatives.

 

Eileen McGovern: November was also a good month for the restaurant. For the month, gross revenues were up 36% over budget and for the year-to-date, revenues are 14% over budget. November’s net income was 22% over and the year-to-date is 4% under budget. Some expenses categories are higher than budget, e.g., 2 for 1 drink promotions due to large increase in drink revenues, entertainment due to weekly Karaoke, and linens due to more frequent use of table cloths. We will continue the Wednesday night happy hour and the Friday night fish dinners with Karaoke. The November Theme Nights were successful with 238 people and on Thanksgiving, we served 62, which was more than last year. We have six Christmas parties scheduled as well as the New Year’s Eve cocktail part. In January, we plan to continue the once a month prime rib specials on Thursday nights starting on January 19th.

 

Board Members:

 

Maranto- informed the board that he had received a much lower bid on renovating the tennis courts from a company that had done the courts in the Estates. The work had been approved and is already underway. He would like to entertain a motion to ratify the expenditure of $8,300 for this work. 

 

Motion was made by Unglaub, seconded by Zernzach, to ratify the expenditure of $8,300 to renovate the tennis courts. Aye votes Maranto, Unglaub, Basczcuk, Zernzach, and Ford. Carried Unanimously.

 

He informed the board that several bids for security cameras and a front entrance gate had been received, but these appeared to be impractical. The gate, for example, would require telephone or internet to be installed in weather proof housing. Also, the location would be problematic as it would need to be midway between the entrance and Oak Hill Loop and, in addition, it would be difficult to insure that someone would not simply drive around the gate. He also requested that Presidents of the associations assign someone to participate in a security committee to investigate further what might be done, however only 2 associations responded.

 

He reported on a letter received from a member who suggested we investigate hooking up to the Lee County sewage system instead of the current association with the treatment plant. He has responded to the letter noting that we have a 99 year contract with the current arrangement that now costs $23 a month per unit; that with it we get free water for the golf course and use as much as 1 to 2 million gallons a month; that the initial hook up charges would be over $2 million and require a special assessment of $2,000 to $2,650 per unit; and finally that accepting additional governmental services could hasten the annexation of Cross Creek into the city limits of Fort Myers which most feel would not be in our best interests. All of this notwithstanding, Maranto agrees to gather additional information for future reference from Lee Counties Utilities via Thom Osterhout at (239)533-8165.

 

After a meeting between a couple of our board members with a subset of the Estates board, we  received an invitation for our Bocce players to use the Estates courts and to join them in some completion. Maranto asked Tony Fava to follow up on this with the Estates Bocce representative.

 

Maranto reported that Zumba will be discontinued until January 3rd and at the request of the Ladies 9 hole league, the classes on January 10th and February 14th will be either held earlier or cancelled to accommodate their special luncheons.

 

Unglaub- noted that the end of November financials had been released and, barring anything unexpected in December, it looks like we will end the year in a very good position.

 

Baszczuk-Discussed the air conditioner now used for the garden room, by next meeting will have a cost; the present air-conditioner is about 8-9 years old. The walk-in cooler is in need of an evaporator coil replacement to a cost of about $1,400. This is a maintenance item, no approval is necessary.

 

Zernzack- A new 2011 Ford F-150 truck was purchased. The present truck had very high mileage and was in need of some extensive repairs. He requested a motion to ratify the truck purchase to a cost of $20,089.77.

 

Motion was made by Unglaub, seconded by Zernzach, to ratify the expenditure of $20,089.77 for the new 2011 Ford F-150 truck. Aye votes Maranto, Unglaub, Basczcuk, Zernzach, and Ford. Carried Unanimously.

 

New Business- Maranto discussed with the Board the requirement for locker rooms and reviewed our plans to satisfy the Liquor Control Board requirements. The new liquor license is a golf course license and, as such, we are required to have locker rooms. New signs have been ordered for the rest rooms re-naming them as locker rooms;  a storage box has been added to each to serve as a “locker”; and hooks are on the back of the doors hence they are now locker rooms.

 Maranto requested a motion to adjourn the meeting.

 

Motion was made by Unglaub, seconded by Ford, to adjourn the Meeting.  Aye votes Maranto, Unglaub, Basczcuk, Zernzach, and Ford. Carried Unanimously.

 

Meeting adjourned @ 9:55 A.M.