CROSS CREEK COMMUNITY ASSOCIATION, INC.

MINUTES

MEETING OF BOARD OF DIRECTORS

                                                       March 25, 2010  

President Maranto called the Meeting to order at 8:35 A.M.

Quorum established:  Present:  Maranto, Baszczuk, Zernzach, Ford and Rousseau

Also Present:   Yvonne Pischeda- Asst. Treasurer/Secretary

                        Mike McCulloch- Golf Course Superintendent

                        John Jurkovac- Golf Pro

                        Eileen McGovern- Restaurant  Manager

                        Bill Bower- Vision Golf Management

                        Members- 3

Maranto requested a motion to approve the Minutes of the Meeting of February 18, 2010 as submitted.

Motion was made by Ford, seconded by Baszczuk, to approve the Minutes of

February 18, 2010 as submitted. Aye votes Maranto, Rousseau, Baszczuk, Zernzach, and Ford. Carried Unanimously.

Maranto turned the floor over to the Managers:

Mike McCulloch, GC Superintendent, informed the Board the golf course is doing well in view of the extreme cold weather and excessive rain fall. We received 13.1 inches in January and 8.25 inches in February – far above the norm. Plants are also starting to recover from the frost; cart traffic has improved; a club car was purchased and another one is needed. The spraying of herbicides has not been completed due to the rainy conditions, but will completed as soon as possible. We are still at full staff. Budget is doing acceptably well as the golf course expenses were down in February despite repairs that were required for the truck.

JJ, Golf Pro, reported a loss in revenue of $9512. for the month of February due to the weather. Member play is down 340 rounds; however public is up 335. Salaries are up $1050 opposed to last year mainly due to the increase in the minimum wage; however, we should be able to make up the salary difference in the summer when less staff is needed. The summer reciprocal list should be available before the end of April and likely to be much the same clubs as last year. Some new local events are already scheduled; e.g., the Summer Skins group will play a 9 hole on Thursdays. Our rental clubs are in very poor shape and are in need of replacing; we’d like to purchase some new sets of clubs in the near future.

Eileen McGovern, Asst. Manager: 2010 revenue is up $11,602 vs. last year mainly due to extended days of Happy Hour and the Theme Nights. COS is up to cover extra nights. We have three weddings booked; Members seem happy with the food and service.

Board Members:

Maranto- Harry Unglaub has resigned from the Board as of 3/1/2010 and John Rousseau has agreed to take over as Treasurer for the remainder of Unglaub’s term. A motion was made to appoint John Rousseau to the Board as Treasurer and authorize him to be added as a signer on all of Cross Creek Association accounts.

Motion was made by Ford, seconded by Zernzach, to appoint John Rousseau to the Board as Treasurer and authorize him to be added as a signer on all CC Association accounts. Aye votes Maranto, Baszczuk, Zernzach, and Ford. Carried Unanimously.

Maranto informed the Board that he had requested and received a bid from the leasing company for an end-of-lease purchase of the Sharp copier in the Association office. The offer to purchase the machine was just under $2,200. This compared favorably with several other bids that were received for alternative equipment. In addition, we would save over $240 per month in lease costs and as much as $150 per month in operations/maintenance costs resulting in a “pay back” of just about 6 months. Maranto requested a motion to approve the purchase.

Motion was made by Rousseau, seconded by Baszczuk, to approve the purchase of the Sharp copy machine in the Association office to a cost not to exceed $2,200.  Aye votes Maranto, Rousseau, Baszczuk, Zernzach, and Ford. Carried Unanimously.

Rousseau discussed the income/budget statements for the different departments. Simon Coulls from Vision will take a look a t them and give his views.

Baszczuk- The flow rate on the pool pump is not up to specs and less than required; it should be 75 gpm, but we are getting at most around 50. We could need a new pump, but this will be further investigated.

Zernzach informed the Board that 30 carts have been leased at the same monthly rate and the warranty has been extended to Sept 15^th ; 30 older carts were leased for minimal use during the summer (until September) at half the normal monthly rate. Signs should be put in the carts alerting members in the event that one of these has a mechanical break down after Pro-Shop hours that they should contact the restaurant.  He requested a motion to approve the purchase of a 2006 Club Car 6 for the golf course at a cost of $3710. At the request of a member, the erosion on lakes #13-#14 has been looked at; in fact, all the lakes are showing some signs of erosion. Ford will contact Local & State officials to see possibly if there might be any funding available to assist the associations with the eventual cost of addressing this issue. Advantage Marine has repaired some of our lakes in the past.

Motion was made by Baszczuk, seconded by Ford, to approve the purchase of a 2006 Club Car 6 to a cost of $3710.  Aye votes Maranto, Rousseau, Baszczuk, Zernzach, and Ford. Carried Unanimously.

Ford- Pentas flowers are still not available as replacements for frost damaged flowers. The possibility of yearly or seasonal golf membership for the Estates was discussed by the Board and Ford and Rousseau were assigned to review the pros and cons and report back to the Board. Ford reported several additional golf course signs needed to be replaced and requested a motion for an additional amount of $418. Ford also displayed some sample flags with our logo as a potential Cross Creek flag. He suggested that perhaps some of the local associations might also be interested in a flag for their association;

Motion was made by Rousseau, seconded by Baszczuk, to approve the additional cost to Action Signs to a cost of $418.  Aye votes Maranto, Rousseau, Baszczuk, Zernzach, and Ford. Carried Unanimously.

New Business: Board discussed ways to avoid slow play on the golf course. We have also replaced the handicap computer that died and are in the process of replacing the cash register computer in the Pro-Shop that has been continuously failing. Both of these will be replaced with “off lease” computers at less that $100 each.

Motion was made by Rousseau, seconded by Baszczuk, to adjourn the Meeting.  Aye votes Maranto, Rousseau, Baszczuk, Zernzach, and Ford. Carried Unanimously.

Meeting adjourned @ 10:15 A.M.                                                  

                                                                                                            Respectfully Submitted,

                                                                                                            Yvonne L Pischeda