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CROSS CREEK COMMUNITY ASSOCIATION, INC. MINUTES MEETING OF BOARD OF DIRECTORS
February 19, 2009 President Maranto called the Meeting to order at 8:30 A.M. Quorum established: Present: Maranto, Unglaub, Zernzach. and Ford Baszczuk was excused. Also Present: Eileen McGovern - Asst. Club Manger Yvonne Pischeda- Asst. Treasurer/Secretary JJ – Golf Pro Mike McCulloch – Golf Course Superintendent Simon Coulls – Vision Golf Management Members- 4
Maranto
requested a motion to approve the Minutes of the Meeting of
January 15, 2009 as submitted. Motion was made by Unglaub, seconded by
Zernzach, to approve the Minutes of January 15, 2009, as submitted. Aye votes
Maranto, Unglaub, Zernzach, and Ford. Carried
Unanimously. Maranto
reported on the golf rounds for January. Total golf rounds dropped 8.1%
from 2007 and 13.6% in
2008. Member rounds dropped even more, 15.8% from 2007 and 14.5% from
2008. The Golf
Leagues are also down membership has dropped 52% in 10 years .Overall
revenue was up $1,701. from 2007 but down $12,255. from 2008. This could
be because golf fees were not increased for the 2008-2009 season. Unglaub
reported January tenant revenue was down around $900.00 over last year.
Yvonne has an appointment on Friday afternoon to bring the required
paperwork to the accountant for the Financial Statement review. Unglaub
has been in contact with other insurance companies to get quotes for the
Association’s insurance. The current policies are due to renew in April.
He stated with the large increase of our sewer bill and common ground
expenses he is looking for opportunities to save some money elsewhere. Zernzach
reported he has re-negotiated the contracts we have with Aquatic
Systems. He was able to get better terms and a reduction of cost around
12-14%. The contract will be renewed on a yearly basis. The bridge
between 2-3 needs repair. Mike’s crew will be able to do the necessary
pressure washing, repair of rotted wood, and painting when the season
comes to an end. Unglaub feels that we should have the bridge looked at
as a whole to see if there is major repairs needed. We
sufficient reserves to maintain or replace the bridge as necessary. Mike
has already purchased the boards needed to repair those areas that he
can repair but, will contact someone to determine the condition of the
bridge’s structure. Zernzach
reported on the resent Golf & Greens Committee meeting. The subject of
restrooms on #5 & #13 were discussed. Zernzach presented this to the
Board. It was agreed that
this would be a very costly project and we do not have a reserve that
would cover this kind of expense. Zernzach
reported he has been working on getting estimates on renovating the
greens even though this is not something that would be done in the near
future. The intent is to provide an idea of the eventual cost involved.
Zernzach addressed the Board with concerns for the appearance of the
island adjacent the #9 tee. There are two dead trees and it is very
rocky and the soil content so poor that nothing will grow on it. The
Board discussed the island and the condition. Ascenzo, who was in
attendance stated the trees are residual trees that die at certain times
and come back. The Board feels the island has a natural look to it. It
was decided the Board members will go out to evaluate the island and
address this at a later meeting. Zernzach
reported for Baszczuk that the Thursday Night Scramble has been down
graded from once a week to twice a month because there has not been
sufficient member interest. The unusually cold weather over the past
several months may have something to do with it. The scramble is not
cost effective if sufficient numbers are not signed up because tee times
must be closed down early to accommodate the scramble. Zernzach
reported on the Golf Course/Clubhouse beverage & food carry in policy.
There have been reports of members bringing in their own food and drink
while using the Clubhouse. This is not allowed. The only
exception is medical reasons. Zernzach
reported we have received a letter from the attorney regarding BINGO.
There is a lot involved in the operations of BINGO.
Zernzach has a list of about 59
items that would have to be addressed first before a decision can be
made. The Board requested a Bingo Committee be established and the list
given to them to see if these requirements could be met.
Following this, the Board will
formulate a decision based on the Bingo Committee’s findings. Zernzach
reported Mike will replace the small white rocks on the both sides in
front of the Clubhouse entrance to a cost of about $305. Ford
informed the Board that the Sheriff Department’s cost for security has
been more than per $1,500. per month. We have been getting bids for
alternative arrangements from various private security companies.
Diamond Security has been identified and will provide security for even
hours at about 60% of the former cost.
We would provide golf carts with lights for there staff to use.
The Board also discussed installing speed bumps on CCB in front
of the Clubhouse and at the 4-way stop on Motion was made by Ford, seconded by Unglaub, to
hire Diamond Security to replace the Sheriff’s department, add 2 speed
bumps; one on Cross Creek Blvd, in front of the Clubhouse, and the other
at Cross Creek Blvd & Cold Stream Dr., decrease the speed limit on Cross
Creek Blvd. from 30 MPH to 23 MPH. Aye votes Maranto, Unglaub, Zernzach,
and Ford. Carried Unanimously. Ford
reported he has received several bids to install drainage on the #11
cart path. In the past this area of the cart path during the rainy
season has collected with water and caused flooding to some backyards in
Single Family 1. The Board reviewed the bids and it was agreed to use
Titan Golf Services to a cost of $1903. Ford informed the Board that
Single Family 1 has agreed to split the cost of corrections. Motion was made by Ford, seconded by Unglaub, to
approve the bid from Titan Golf Services for a drain to be installed on
the #11 cart path, to a cost of $1903. Single Family I will split the
cost; $951.50 each. Aye votes Maranto, Unglaub, Zernzach, and Ford.
Carried Unanimously. Ford
requested a motion to renovate the landscaping in front of the
Clubhouse, add (5) royal palms on CCB by #7, add a queen palm on #13,
and replace the orange/yellow bougainvillea plants on the islands on CCB
with purple ones. They seem to grow and flower better. He received a bid
from Vila & Son for $7,210. Motion was made by Ford, seconded by Unglaub, to
approve the bid received from Meeting
breaks @ 10:30 A.M. Reconvene @
11:05 A.M. The Board
discussed a number of problems and concerns regarding the Clubhouse and
Restaurant with Simon Collus, one of the owners of Vision Golf
Management. A number of suggestions were made and Mr. Collus agreed to
consider them.
Maranto requested a motion
to adjourn the Meeting. Motion was made by Unglaub, seconded by Ford to
adjourn the Meeting. Aye
votes Maranto, Unglaub, Zernzach, and Ford. Carried Unanimously. Meeting
adjourned @ 11:42 A.M.
Respectfully Submitted,
Yvonne L Pischeda |